Thinking Outside the Inbox: 5 Steps to Writing the Perfect Media Pitch

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In the realm of PR outreach, likelihood idea has little to do with the final result. You possibly can ship tons of of media pitches and see no publications, whereas just a few focused outreach efforts may also help you get some spectacular protection.

Databox surveyed PR professionals and located that for the majority of PR professionals solely 10% of their media pitches really make it to press.

Whereas this will likely sound discouraging, as we will see, some PR professionals really get 50%+ success price, so there have to be one thing you are able to do about writing a media pitch that may get you that protection.

This submit will uncover the key make-or-break components which can be possible to give a lift to your media outreach efforts.

What’s a Media Pitch?

An understanding of the very nature of a media pitch will information your pitching efforts in the proper route.

A media pitch is basically a letter you ship to related media contacts and publications (journalists, reporters, editors throughout digital or print media retailers). This letter ought to solely embody the most vital particulars that may seize their consideration: 

  • The lead: an attractive hook that reveals why your story is newsworthy and deserves media protection.
  • Name-to-action: that is the place you specify what it’s precisely you need the reporter to do along with your proposal – run an interview, write a overview, combine your knowledge into their present protection, and so on.
  • Worth proposition: an explainer of how your story (knowledge, piece of stories, and so on.) provides worth to what the journalist is already masking and why they need to be interested by what you’ve shared. It could possibly have to do with distinctive knowledge, unattainable sources, curious business circumstances, and so on.

Sometimes, we must also listing the closing as a key a part of a media pitch, nevertheless it’s fairly easy.

Christopher Elliott, an avid HARO (Assist a Reporter Out is a platform that helps journalists discover new sources) consumer and a columnist for Washington Submit, Forbes and USA Right now, shares which solutions get an opportunity to be featured in his articles:

The simplest manner to get into considered one of my articles is to learn my query fastidiously and reply it in easy language. Typically, sources begin with their messaging — they’ve a services or products to promote — and take a look at to squeeze a product point out into the response. That ends in a prolonged reply full of buzzwords by which they argue that I ought to embody their firm. But it surely doesn’t reply the query.
In the event you begin by answering the query, hold your reply quick and written in easy English, you might have a great opportunity of being included in the article.

Christopher Elliott

How to Write a Pitch and Get It Proper

It’s possible you’ll assume that now you’re all armed to go and write the excellent media pitch, however you’re incorrect. The factor is, the very very first thing journalists will see is neither your lead nor your worth proposition. 

If you’d like them to open your e mail and be awed by your proposal, you might have to get the first impressions proper. And these impressions must be focused at the proper individuals.

#1. Go Focused in Your Media Pitching

In the event you’re asking how to contact information media with a narrative, you need to as an alternative be asking whom you need to contact.

Your media outreach will solely achieve success in case you pitch to the proper individuals. 

The media panorama is full of journalists who cowl specific matters. It’s known as beat reporting, or, to put it merely, specialization. As an alternative of sending your e mail to a normal e mail deal with, you need to outreach to a related journalist who’s already masking areas related along with your media pitch.

You need to, subsequently, put together an inventory of super-targeted journalists, get their emails, and press the “send” button.

Whilst you can spend hours doing this manually, you may as properly make use of instruments like Prowly (basically, an intensive media database with a number of further options) that enable you to to:

  • Uncover related media contacts

Prowly will even supply media contact suggestions primarily based in your press launch. This submit additional elaborates on how to discover related journalists. 

  • Get their names proper. 

Typically whenever you’re exploring related journalists manually, you’ll be able to find yourself getting their names incorrect, as usually in social media, for example, individuals use totally different names.

  • Create numerous media lists you’ll be able to at all times reuse for future media pitching.

As an alternative of sending your media pitch to every journalist individually, you’ll be able to scale up and automate this course of with instruments like Prowly by sending a pitch to a whole media listing in a single go. The journos will see your pitch as despatched instantly out of your e mail.

#2. Construct Ties With the Media Contact

In the event you don’t need to sound generic in your hello’s, you shouldn’t merely analysis what the journo writes about. Deep-dive into their pursuits – examine their social media (Twitter is journos’ favourite spot for sharing views, opinions, and works) and publications – to present that you just’ve accomplished your homework and that they are not the gazillionth one who’s receiving your media pitch. 

Mentioning that you would be able to share knowledge that counters their argument in an article they printed again in 2020 is an effective technique.

Go straightforward on getting too private, although, as you don’t need to sound like a stalker (the “Hey, I had the same dog as you when I was a kid” message will get their consideration, however in the incorrect manner).

#3. Make a Good First Impression

As soon as the analysis half is over – you’ve created your super-targeted media listing and explored all avenues for including a private contact – it’s time to seize their consideration.

The very very first thing a journalist sees once they obtain your media pitch is your e mail and topic line. 

Sender’s e mail 

If you’d like to be taken significantly (and ensure your e mail even has an opportunity of being opened), don’t ship your pitch through [email protected] Use a dependable and authoritative e mail deal with related along with your firm.

Topic line finest practices

Then, the subsequent factor they see is the topic line. It ought to immediately seize their consideration by having the following components: 

  • Point out your hook: the topic line ought to replicate what it’s they are going to see in the event that they open the e mail.
  • Present that you’ve got one thing newsworthy, distinctive, progressive, and/or mind-blowing to share.
  • Ship an authority sign, or indicate that you’ve got some credible knowledge/story (use phrases like report, research, analysis, success story, and so on.)
  • Be quick and to the level. Remember that there’s a house restrict, and your prolonged topic line is perhaps truncated at the most vital phrase. Analysis reveals that topic strains with a 60-character or 9-word restrict get the highest open charges. 

In accordance to intensive analysis run by Fractl, all topic strains will be divided into 4 classes:

  1. Statistic-Primarily based 

Semrush favorites, statistic-based topic strains indicate media pitches that comprise distinctive knowledge. 

Instance: “75% of marketers don’t use automation software”.

  1. Info Hole 

Rooted in the ” information gap theory of curiosity”, these sorts of topic strains function teasers, attractive journalists to open an e mail to discover out extra. Watch out although, these topic strains can look spammy, and journalists are all-too conscious of clickbait techniques – they’re the ones who invented them.

Instance: “You won’t believe how many marketers don’t use automation software”.

  1. Content material Title 

These topic strains function a really easy message that basically sums up your pitch. 

Instance: “Key findings from a study on marketing automation software”

4. Personalised 

Primarily based on the journalist’s private data, these topic strains don’t have anything to do with the essence of your media pitch. 

Instance: “I agree that Ford should have launched an EV truck”.


Fractl’s research discovered that journalists have a tendency to want statistic-based topic strains. In any case, they instantly indicate that your media pitch options some distinctive knowledge, and assist journalists assess what sort of story they’ll use this knowledge for earlier than even opening your e mail.

#4. Maximize the Worth of Your Pitch Physique

If the journalist opened your e mail, contemplate half the battle gained. 

Whereas we already talked about the foremost constructing blocks of your media pitch (the lead, the call-to-action, worth proposition, and shutting), there are methods you’ll be able to amplify the impression of your proposal.

Make use of the FOMO issue.

In case your story, knowledge, case research, and so on. haven’t but been printed elsewhere, undoubtedly point out this. Journalists love to be the first ones to break the information; it’s their job, and most top-tier media retailers solely take pitches which can be model new. 

Do not draw back from providing your data completely to the one journalist who you assume may certainly be interested by masking this. 

Nonetheless, sending a number of “exclusive” pitches may break your relationship with the reporters who discover out the pitch wasn’t as claimed.

Share knowledge to make your pitch distinctive.

Except you’re Tesla sharing that you just begin (after which cease) taking bitcoin as fee, journalists will hardly be interested by masking any self-promotional or sales-y pitches. 

Write your media pitch round knowledge and shift focus out of your firm or spokesperson to the Most worthy factor you’ll be able to share. Information is about the solely surefire manner to appeal to journalists’ consideration – by default, it’s distinctive, doubtlessly newsworthy, and has a storytelling factor constructed into it. 

And in order for you to make the journo’s job even simpler – keep in mind, they’re at all times on a deadline and have 1000’s of pitches coming in – be happy to go forward and recommend a narrative angle proper inside your data-inspired media pitch. They are going to recognize it and might be extra possible to give your pitch a go as it’ll already be wrapped as a holistic thought reasonably than a group of separate info that want to be additional analyzed. 

Maintain the pitch physique concise.

Nobody has time to undergo prolonged descriptions and explanations, and undoubtedly not journalists who’re bombarded with media pitches every day. 

As a lot as your topic line and normal supply will be compelling, in case your e mail copy exceeds a sound phrase restrict (Fractl’s research units a finest apply at a 200-word restrict), this is perhaps a turn-off for the media contact you might be outreaching. 

In the event you completely want more room to translate your key message, although, be sure not to ship over partitions of textual content. As an alternative, make use of bullet factors (no more than 4).

In any case, a media pitch being despatched to a journalist you’re contacting for the very first time remains to be a chilly e mail, so it has to be approached in the same manner and comply with comparable patterns. 

Right here’s an instance of considered one of the pitches despatched by the Semrush media relations crew:

Topic: Unique knowledge on expectations about new Apple merchandise

Hiya Jessica,

I do know you’ve been writing extensively about Apple merchandise, and I consider the following knowledge could possibly be useful on your future data-driven protection.

The web is rife with rumors a few new iPhone identify, and our knowledge make clear individuals’s expectations about the upcoming releases of the new Apple merchandise.

Key takeaways from the research:

  • In July 2018, curiosity in the new iPhone had elevated by 34%;
  • In accordance to international knowledge, persons are leaning towards the identify “iPhone 9”, with the variety of searches equalling 1.5M in July 2018;
  • Nonetheless, in the US, searches for “iPhone 9” are rating second, and this identify is 1.2 instances much less common than “iPhone X Plus”;
  • “iPhone 11” is rating third in each high lists – International and the US, and is adopted by such names as “iPhone XI”, “iPhone X2” and “iPhone XS”.

The research additionally consists of knowledge and search developments about the Apple Watch (1 vs 4) and iMac Professional.
Let me know in case you are interested by having a look at the full research and I’ll be glad to share the information with you completely.

Trying ahead to listening to your ideas on this.

You could find some top-notch chilly e mail templates on this submit. 

Don’t go into spam.

This level might look like an apparent one, however it could be very disappointing in case you do your finest to write the excellent media pitch that follows all the finest practices, and it simply results in your media contact’s spam folder.

Whilst you can’t future-proof your media pitch towards ever going right into a spam filter, there may be one factor that can most definitely set off this unlucky course of occasions. 

We’re speaking about hyperlinks you embody in your pitch e mail.

With some media pitches requiring a number of hyperlink placements, you need to nonetheless strive to hold their quantity as little as potential. A single hyperlink shouldn’t do any hurt, however something a couple of coming from an individual with none prior correspondence can already look suspicious each to the e mail supplier and the journalist.

#5. Comply with Up Your Media Pitch.

Now, in case you’ve accomplished the whole lot proper, your e mail landed in the recipient’s inbox. What’s subsequent?

Subsequent begins the questioning – have they acquired it? Did they learn it? Was the media pitch even opened?

Nicely, as a PR professional, you need to by no means get to this questioning stage.

The final rule for chilly emails like your media pitch is that you just actually shouldn’t write greater than two follow-up emails in case you don’t hear again from the media contact. 

It’s completely regular to have to write any follow-ups in any respect, however there are methods you’ll be able to set them up for larger attention-grabbing potential:

  • Be certain that to wait just a few days earlier than sending the second and third emails to the identical particular person. They might have been busy working or attending to a private affair, so let all of it breathe somewhat.
  • Attempt to add some further worth to your unique media pitch. You possibly can method your story from a unique angle or supply a unique set of findings. Experiment somewhat to present the whole vary of your proposed story to take this job off the journalist’s shoulders.

As soon as once more, instruments like Prowly enable you to handle this workflow by displaying which media contacts acquired your e mail, who opened and even clicked to learn your media pitch. This fashion, you’ll be able to break up your media listing into just a few teams and tailor your follow-up efforts to numerous segments relying on which motion they took (or didn’t take) along with your e mail. 


Now, Get to Writing a Surefire Pitch.

Whereas the essence of your story is what actually issues, it’s the small issues that may make a distinction to the success of your media pitch. 

So, in case you thought that writing a media pitch is just about what you really write in your pitch physique, you’d be stunned.

This stage of consideration to element might sound dreary, however the outcomes of a profitable PR case will most definitely repay. Media pitches that hit the goal can lead to something from elevated attain and reputational elevate to link-building and website positioning enhance. And platforms like Prowly, particularly designed for PR and Media Administration, will take the dreary out of the equation. 

Create the excellent media pitch with Prowly

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Courtesy: Source

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